The Payslips tab contains company-wide settings that control how payslips are presented, printed and delivered. It also contains Pay coding defaults, which determine which pay codes SmoothPay uses when certain system functions create pay entries.
The fields and options available may vary depending on the jurisdiction the payroll is configured for.
For more information about producing, printing and sending payslips, refer to:
<Payslip production>
Making changes
The Payslips tab contains a detail panel only.
Changes are made using the Edit button.
Payslip settings
Payslip style
Type: Dropdown menu
The available options are:
Standard A4
A4 with job name
Summary slip
Purpose: Determines the layout used when payslips are produced.
Dependency: None
Other functionality: None
Year to date Gross Taxable earnings and Tax
Type: Tick box
Purpose: Determines whether year-to-date gross taxable earnings and tax figures are shown on the payslip.
Dependency: None
Other functionality: None
Bank account privacy
Type: Tick box
Purpose: Masks part of the employee’s bank account details when they are displayed on the payslip.
Dependency: Bank account details must be included on the payslip.
Other functionality: None
Email payslips where possible
Type: Tick box
Purpose: Filters employees from a printed payslip batch where an email address has been entered for them.
Dependency: Depends on whether an employee has an email address recorded.
Other functionality: When selected, employees with email addresses are excluded when a collated printable PDF of payslips is produced. Employees without email addresses remain included. This setting does not itself enable or disable email or SMS delivery.
TEST or LIVE
Type: Dropdown menu
The available options are:
TEST delivery to company email address
TEST delivery to SmoothPay helpdesk
LIVE delivery
Purpose: Determines where emailed payslips are delivered.
Dependency: Payslip email delivery must be used.
Other functionality: TEST delivery redirects payslips away from employee email addresses for testing. LIVE delivery sends payslips using the email address recorded against each applicable employee.
Send payslips by SMS
Type: Tick box
Purpose: Enables payslip information to be delivered to applicable employees by SMS.
Dependency: The employee must have an appropriate mobile number recorded in the SMS field on their Staff record.
Other functionality: SMS delivery does not prevent payslips from also being emailed where email delivery has been configured.
Show multiplied rate for overtime
Type: Tick box
Purpose: Determines whether the multiplied overtime rate is displayed when overtime is shown on the payslip.
Dependency: Overtime must be included in the employee’s pay.
Other functionality: None
Cash rounding denomination
Type: Dropdown menu
Purpose: Determines the denomination used when rounding payments made to employees in cash.
Dependency: Applies where an employee is paid by cash.
Other functionality: None
Show award on payslip
Type: Tick box
Purpose: Determines whether the employee’s assigned Award is displayed on the payslip.
Dependency: An Award must be assigned to the employee.
Other functionality: None
Superannuation contributions summary
Type: Tick box
Purpose: Determines whether a summary of superannuation contributions is displayed at the bottom of the payslip.
Dependency: Superannuation contributions must apply to the employee.
Other functionality: None
Email payslip format
Type: Dropdown menu
The available options are:
HTML
PDF
Purpose: Determines the format used when payslips are delivered by email.
Dependency: Applies to emailed payslips.
Other functionality: PDF payslips can use employee-level password protection where a payslip password has been configured for the employee.
Don’t show transaction dates
Type: Tick box
Purpose: Prevents individual transaction dates from being displayed on the payslip.
Dependency: None
Other functionality: None
Summarise time entries
Type: Tick box
Purpose: Combines multiple time transactions using the same pay code into a single total on the payslip.
Dependency: Multiple transactions for the same pay code must exist.
Other functionality: Individual payslip notes attached to the summarised transactions are not displayed when the entries are combined.
Pay coding defaults
The Pay coding defaults determine which pay codes SmoothPay uses when supported system functions create pay entries.
These defaults can be used by functions such as the Timesheet function and supported data imports. For example, an imported value recognised by SmoothPay as ordinary time uses the Ordinary time default, while a recognised overtime value uses the Overtime default.
For more information, refer to:
<Timesheet function><Importing data>
Ordinary time
Type: Dropdown menu
Purpose: Selects the default Work code SmoothPay uses when a system function creates an ordinary-time pay entry.
Dependency: The available options are Work codes classified as Ordinary time.
Other functionality: Multiple Ordinary time Work codes can exist, allowing the required default to be selected.
Overtime
Type: Dropdown menu
Purpose: Selects the default Work code SmoothPay uses when a system function creates an overtime pay entry.
Dependency: The available options are Work codes classified as Overtime.
Other functionality: Multiple Overtime Work codes can exist, allowing the required default to be selected.
Annual leave
Type: Dropdown menu
Purpose: Identifies the Annual leave code used when a supported system function requires an Annual leave pay code.
Dependency: Depends on an Annual leave code being configured.
Other functionality: Only one code can use the Annual leave classification, so only one applicable code can exist.
RDO
Type: Dropdown menu
Purpose: Identifies the RDO/TOIL code used when a supported system function requires an RDO or TOIL pay code.
Dependency: Depends on the applicable RDO/TOIL code being configured.
Other functionality: Only one applicable RDO/TOIL code can exist, so only one valid code can be selected.