The Timesheet function provides an alternative way of entering employee work hours during a pay process.

Instead of manually creating individual Work transactions, you can enter the employee’s total hours against each day worked. When the Timesheet is saved, SmoothPay converts those hours into transactions in the Payrun screen.

The Timesheet can also work with additional functionality such as:

The Timesheet is accessed from the Payrun screen and can only be used with an employee selected.

The Timesheet opens for the selected employee.

The Timesheet displays dates in a calendar format.

Each date contains a field where you can enter the total number of hours worked on that day using decimal time.

The calendar uses colour coding to help identify different types of days:

The colour coding is for reference only. Hours can still be entered against any displayed date.

To record the employee’s time:

SmoothPay converts the entered time into individual transactions in the Payrun screen.

The resulting transactions can then be reviewed and managed as part of the normal pay process.

For more information about preparing and completing a pay, refer to:

SmoothPay can automatically classify hours entered against Saturdays and Sundays using specified Work codes.

The applicable weekend Work codes are configured under the Timesheets tab in the Settings screen.

Once configured, hours entered against a Saturday or Sunday in the Timesheet are automatically converted to transactions using the applicable Work code when the Timesheet is saved.

For more information about the available Timesheet settings, refer to:

The Timesheet can be configured to automatically convert qualifying ordinary time into overtime.

For example, where an employee has a daily ordinary-time threshold, hours entered above that threshold can automatically be separated into ordinary and overtime transactions when the Timesheet is saved.

Automatic overtime requires separate configuration.

For information about configuring and using this function, refer to:

The Timesheet can also be used to automatically bank qualifying time as TOIL/RDO instead of converting it to overtime.

Where configured, SmoothPay assesses the entered Timesheet hours against the employee’s applicable TOIL/RDO settings and creates the required transactions when the Timesheet is saved.

Depending on the payroll jurisdiction, the terminology used may vary between TOIL, RDO, and Flexi-time.

For information about configuring and using this function, refer to:

If the employee’s entered hours need to be changed, reopen the Timesheet, adjust the applicable daily values, and save it again.

Where automatic overtime or TOIL/RDO is configured, saving the Timesheet again recalculates the applicable transactions using the updated hours.