Manual TOIL/RDO allows you to choose how many hours to bank for an employee.
The worked hours remain recorded under the Work tab. A negative TOIL/RDO leave transaction offsets payment for the hours being banked and adds those hours to the employee’s leave balance when the pay is processed.
Depending on the payroll jurisdiction, the terminology may vary between TOIL, RDO, and Flexi-time.
If you want SmoothPay to calculate and bank qualifying hours automatically through the Timesheet, refer to:
Check the TOIL/RDO Leave code
Manual TOIL/RDO requires a Leave code configured to record the time being banked.
Check that a suitable Leave code exists. If it does not, create one before entering the transaction.
The Leave code must have the following settings:
Classification: Select TOIL or Rostered Days Off, depending on the payroll jurisdiction.
Use or accrue: Select Hours.
For more information about creating and configuring Leave codes, refer to:
Record the worked hours
Prepare the employee’s Work entries as part of the normal pay process.
Include the full hours worked, including the hours that will be banked as TOIL/RDO.
For example, if an employee worked 42.5 hours and will bank 2.5 hours, the Work entries should still record 42.5 hours.
The negative leave transaction entered in the next step offsets the hours being banked. Reducing the Work hours as well would deduct that time twice.
For more information about Work entries and their fields, refer to:
Enter the time to be banked
To add the leave transaction:
Go to the Payrun screen.
Select the employee.
Select the Leave taken tab.
Click the + button on the interaction bar beneath the transaction column.
The Leave and Termination wizard opens.
Complete the entry as follows:
Enter the hours to be banked as a negative number in Consume.
Select the employee’s TOIL/RDO Leave code in Hours of.
Enter the applicable date or date range.
Add a payslip note if required.
Click OK.
For example, enter −2.5 to bank two and a half hours.
A negative leave transaction appears under the Leave taken tab.
The wizard’s layout and field labels may vary depending on the payroll jurisdiction.
For more information about entering leave and the resulting transaction fields, refer to:
Example: Bank 2.5 hours
An employee works 42.5 ordinary hours and will bank 2.5 hours as TOIL/RDO.
Their pay contains:
Transaction | Hours |
Ordinary-time Work entries | 42.5 |
Negative TOIL/RDO leave transaction | −2.5 |
Where the Work entries and TOIL/RDO transaction use the same hourly rate, the employee is paid for 40 hours, and 2.5 hours are added to their TOIL/RDO balance when the pay is processed.