The Bulk add pay entry and Bulk remove pay entry options are available from Import on the pay run control bar.
Add a pay entry in bulk
Bulk add pay entry adds an entry to every employee currently included in the pay run.
Before using this option, check that the pay run includes the employees you intend to apply the entry to.
Open the Pay run screen.
Click Import on the pay run control bar.
Select Bulk add pay entry.
In the Bulk add pay entry window:
Enter the transaction Date.
Select the required code under Type.
Enter the Units to add to each employee.
Enter the Rate, where available.
Select the Cost centre, or leave Employee default selected to use each employee’s default cost centre.
Click Save.
Available fields
Date: The date assigned to each entry.
Type: The Work, Leave or Allowance code to add.
Units: The quantity added to each employee’s entry. Units must be entered before the entry can be saved.
Rate: Available where applicable to the selected code. Work and Leave entries use the relevant employee and code settings to determine the rate. An Allowance entry can be added with units and a zero rate.
Cost centre: The cost centre assigned to the entries. Employee default uses each employee’s default cost centre.
For example, adding 5 units of ordinary time adds five hours to each employee currently included in the pay run, using the applicable rate for each employee.
Important: Entering a rate without units is not sufficient. SmoothPay displays No hours/units entered if you attempt to save without units.
Remove pay entries in bulk
Bulk remove pay entry removes current pay transactions of a selected type. You can limit removal to a particular transaction date.
Open the Pay run screen.
Click Import on the pay run control bar.
Select Bulk remove pay entry.
In the Bulk remove pay entry window:
Select the code to remove under Type.
Enter a date under Dated to remove only matching entries on that date, or leave it blank to remove all current pay transactions of the selected type.
Check the selected type and date.
Click OK.
Available fields
Type: The code identifying the pay entries to remove.
Dated: Limits removal to entries with the specified transaction date. Leave it blank to remove all current pay transactions of the selected type.
Information button: Displays a reminder explaining the effect of leaving Dated blank.
Important: Removal applies to matching current pay transactions, including entries added individually. It is not limited to entries created using Bulk add pay entry.
Review the updated pay entries
After adding or removing entries, review the affected employees in the Pay run screen.
Check the relevant Work, Leave taken or Allowances tab to confirm that the intended changes have been applied.
For more information about reviewing and completing the pay run, refer to: