The Timesheet nested tab contains employee-level rules used when processing time from supported time and attendance systems.
Most settings on this tab control how raw clock-in and clock-out data imported from Lauranka or ZKTeco is interpreted. The tab also contains settings that affect how weekend work is treated by the Timesheet function.
Making changes
The Timesheet nested tab contains a detail panel only.
Click the Edit button to place the employee record into edit mode. Make the required changes, then select Save to apply them or Cancel to close the window without saving.
Options, settings and fields
For ease of reference, the available options, settings and fields are grouped into the following areas:
special timeclock import rules
official start and stop times and clocking-rounding rules
meal-break rules
weekend RDO/TOIL time banking
Special timeclock import rules
These settings determine whether the rules available on this tab are applied to the employee.
Use special timeclock import rules for this employee?
Type: Tick box
Purpose: Enables the employee-level timeclock and weekend time-banking rules available on this tab.
Dependency: None
Other functionality: None of the remaining settings on this tab have any effect unless this option is selected.
Official start and stop times and clocking-rounding rules
These settings control how raw clock-in and clock-out times imported from Lauranka or ZKTeco devices are interpreted.
They can restrict imported time to the employee’s official shift boundaries and round clocking times to specified intervals.
For more information about the supported systems, refer to:
<Lauranka>
<ZKTeco>
Official start
Type: Time field
Purpose: Records the earliest time from which imported working time can be counted. Imported clock-in time before the official start time is excluded from the calculated working time
Dependency: Requires Use special timeclock import rules for this employee? to be selected and applies only to supported Lauranka or ZKTeco imports.
Other functionality: None
Official end
Type: Time field
Purpose: Records the latest time until which imported working time can be counted. Imported clock-out time after the official end time is excluded from the calculated working time.
Dependency: Requires Use special timeclock import rules for this employee? to be selected and applies only to supported Lauranka or ZKTeco device imports.
Other functionality: None
Start rounding
Type: Dropdown menu
The available options are:No rounding
Previous 6-minute interval (.1 hour)
Next 6-minute interval (.1 hour)
Previous 15-minute interval (.25 hour)
Next 15-minute interval (.25 hour)
Previous 30-minute interval (.5 hour)
Next 30-minute interval (.5 hour)
Purpose: Determines how an imported clock-in time is rounded. A previous-interval option rounds the clock-in time down to the preceding interval. A next-interval option rounds it up to the following interval.
Dependency: Requires Use special timeclock import rules for this employee? to be selected and applies only to supported Lauranka or ZKTeco device imports.
Other functionality: None
End rounding
Type: Dropdown menu
The available options are:No rounding
Previous 6-minute interval (.1 hour)
Next 6-minute interval (.1 hour)
Previous 15-minute interval (.25 hour)
Next 15-minute interval (.25 hour)
Previous 30-minute interval (.5 hour)
Next 30-minute interval (.5 hour)
Purpose: Determines how an imported clock-out time is rounded. A previous-interval option rounds the clock-out time down to the preceding interval. A next-interval option rounds it up to the following interval.
Dependency: Requires Use special timeclock import rules for this employee? to be selected and applies only to supported Lauranka or ZKTeco device imports.
Other functionality: None
Meal-break rules
These settings automatically deduct an unpaid meal break where an employee does not clock out for their break.
They can apply the deduction after a specified number of continuous working hours or once per shift.
Meal break of
Type: Numeric field
Purpose: Records the number of hours to deduct for an unpaid meal break. Works together with Every, Per shift, and the weekend-exclusion options to determine when the deduction is applied.
Dependency: Requires Use special timeclock import rules for this employee? to be selected and applies only to supported Lauranka or ZKTeco device imports.
Other functionality: None
Every
Type: Numeric field
Purpose: Records the number of continuous working hours after which the meal-break deduction is applied. The meal-break amount can be deducted again for each completed interval of continuous work.
Dependency: Requires a value under Meal break and Use special timeclock import rules for this employee? to be selected.
Other functionality: None
OR [_] Per shift
Type: Tick box
Purpose: Applies the meal-break deduction once for each shift rather than at repeated hourly intervals. If selected, is used instead of the Every field
Dependency: Requires a value under Meal break and Use special timeclock import rules for this employee? to be selected.
Other functionality: None
except on [_] Saturday
Type: Tick box
Purpose: Prevents the automatic meal-break deduction from being applied to Saturday shifts.
Dependency: Requires the meal-break rule to be enabled.
Other functionality: None
except on [_] Sunday
Type: Tick box
Purpose: Prevents the automatic meal-break deduction from being applied to Sunday shifts.
Dependency: Requires the meal-break rule to be enabled.
Other functionality: None
Convert weekend work to RDO/TOIL time banking
These settings determine whether qualifying weekend hours are transferred into the employee’s RDO or TOIL balance.
The terminology varies by jurisdiction. References to RDO may instead appear as TOIL, but the underlying function is the same.
Bank Saturday
Type: Tick box
Purpose: Identifies Saturday work for conversion into RDO/TOIL time banking in full
Dependency: Requires Use special timeclock import rules for this employee? to be selected and the relevant RDO/TOIL functionality to be configured. Applies only to the Timesheet function and supported Lauranka or ZKTeco device imports.
Other functionality: None
Bank Sunday
Type: Tick box
Purpose: Identifies Sunday work for conversion into RDO/TOIL time banking in full.
Dependency: Requires Use special timeclock import rules for this employee? to be selected and the relevant RDO/TOIL functionality to be configured. Applies only to the Timesheet function and supported Lauranka or ZKTeco device imports.
Other functionality: None
For more information about using the timesheet function, refer to:
<Timesheet>